Grant Writer & Administrator at Comfort Food Community

Greenwich, NY

                                                                                         

Date Posted: March 12th, 2023 

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Title: Grant Writer & Administrator

           

Overview

Comfort Food Community, founded in 2014, is a 501(c)3 nonprofit organization that works to address rural hunger needs in Washington, Warren, and Saratoga counties in upstate New York. We are awarded and manage approximately $750,000 in grant funds each year through private foundations and governmental and corporate avenues. At present we are managing 17 grants, representing approximately 60% of our overall annual budget. Grant writing, management, and administration, therefore, are mission-critical to our work.

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The Grant Writer & Administrator oversees grant applications and financial management and reporting of awarded grants. Their work supports specific development initiatives and strategic objectives of the organization. This position works closely with the Executive Director, Development Manager, and throughout the organization to implement the annual development plan and meet budgetary goals.

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This is a full-time, at-will, exempt position with an expected salary of up to $55,400. Comfort Food Community offers nine paid vacation days per year and an additional 15 days of paid time off (accrued hourly) for the first year of employment. This position is based at our offices in Greenwich, NY with the possibility for some work from home time. Additionally, we pay 50% of a single-member gold-level health insurance plan from CDPHP.

 

Job Responsibilities

• Handle a wide variety of grants and contracts that range from simple to highly complex

• Ensure grant reports are submitted ahead of stated deadlines

• Ensure proper documentation and records of grant activities

• Serve as a resource for staff to collaboratively ensure grant proposals are developed and submitted

• Create grant documents and budgets

• Research funding opportunities

• Maintain necessary federal, state, and local grants application portals (e.g., Grants Pipeline)

• Develop and implement pre- and post-award grant processes (SOPs) to ensure effectiveness and compliance within organizational and financial policies

• Work with relevant staff to invoice and reconcile grant budgets as part of reporting

• Ensure the organization remains compliant with grantor requirements

• Complete grant reporting and monitoring activities and ensure compliance and accountability of funds

• Track grant applications into a grant management database and track application due and award notification dates on grants calendar

• Oversee and coordinate responses to requests from grantors

• Work closely with Office Manager and Bookkeeper to support and manage grant lifecycles

• Manage the Grants Committee including taking notes, communicating meeting times, and managing their workflow

• Manage grant writing consultants (when and if applicable) to complete new grant applications

 

Organizational Values

Each employee upholds CFC organizational values, as follows:

• Dedication and commitment. We are bound by our mission to feed people, and we are invested in minimizing the harmful impacts of hunger.

• Fun! Humor heals. This can be emotionally taxing work and we remember to keep things light.

• Honesty, trustworthiness, and integrity. At our core, we cannot do what we do without believing in each other.

• Collaboration and teamwork. Fulfilling our mission is contingent on excellent cross-program communication.

• Care, empathy, and support. We lead with kindness and compassion for all those we interact with.

• Creativity and resourcefulness. How can we do our work in innovative ways that question the norm and get us further than ever?

• Tolerance and respect. Our uniqueness is what makes us special and our collective understanding of this allows all to flourish.

• Accountability and diligence. We are clear with our roles yet can side-step as needed. Our shared work ethic gets the job done.

 

Qualifications

• Experience and demonstrated ability to meet the job responsibilities

• Experience in a non-profit setting managing the grant and contract process including prospecting, applying, closing, and monitoring deliverables

• Record of successfully achieving new grant funding

• Track record of independently structuring and prioritizing tasks, projects, and deadlines

• Strong technology skills

 

About CFC

Comfort Food Community (CFC) works to build community to alleviate rural food insecurity, improve health, and create a robust, sustainable local food system. We are headquartered in Greenwich, NY, a small town of about 5,000 people, in Washington County in the upper Hudson Valley. We provide food through a dynamic operation of programs. CFC operates with a paid staff of 12 and more than 75 volunteers. We promote a workplace that supports equity, diversity, and inclusion. Our operating budget is $1.7 million, supported by all Board members, individual donors, government grants, corporations, and foundations.