Administrative Associate at Comfort Food Community

Greenwich, NY

                                                                                         

Date Posted: August 22nd, 2022 

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Title: Administrative Associate 

 

Terms

Employment Status: At-will

Schedule: Monday – Friday, 40 hrs/wk

Compensation: $16 - 18/hr., compensation commensurate w/ experience

Benefits: Health Insurance – 50% employer match, Paid Vacation, Personal and Holidays

           

Overview

The Administrative Associate will provide efficient day-to-day administration of Comfort Food Community’s back-of-house operations while working closely with the Executive Director, CFC Staff, Board and Volunteers. Offer of employment is subject to a background check.

 

Responsibilities

• Finance/Budget (60%)

  • Manage the documentation of all expenses; work closely with the bookkeeper to ensure timely and accurate expense account entry into the financial system (Quickbooks); ensure timely payment of invoices

  • Work closely with the bookkeeper to ensure the timely and accurate entry of income to the financial system (Quickbooks) based upon the financial chart of accounts

  • Serve as primary contact for vendors and customers engaged in business transactions

• Data Entry (25%)

  • Accurately maintain the donor records in the CFC donor database (currently Bloomerang); responsible for all data entry into the database

  • Ensure the timely and accurate update of donor/income records into Quickbooks

• Administrative (15%)

  • Maintain accurate and up-to-date document files across all departments

  • Maintain all office supplies in a timely manner

 

Skills and Abilities

• Familiarity with Quickbooks and standard financial terms and procedures (Chart of Accounts, Classes, Accounts, etc.)

• Proficiency in Microsoft Office, especially demonstrable knowledge of Excel formatting, formulas, and functions

• Familiarity with Microsoft 365 operating environment

• Demonstrable knowledge of IT applications and systems, both hardware and software

• Strong organizational and interpersonal skills

• Strong communication skills, both written and verbal