Administrative Associate at Comfort Food Community
Greenwich, NY
Date Posted: August 22nd, 2022
Title: Administrative Associate
Terms
Employment Status: At-will
Schedule: Monday – Friday, 40 hrs/wk
Compensation: $16 - 18/hr., compensation commensurate w/ experience
Benefits: Health Insurance – 50% employer match, Paid Vacation, Personal and Holidays
Overview
The Administrative Associate will provide efficient day-to-day administration of Comfort Food Community’s back-of-house operations while working closely with the Executive Director, CFC Staff, Board and Volunteers. Offer of employment is subject to a background check.
Responsibilities
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Finance/Budget (60%)
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Manage the documentation of all expenses; work closely with the bookkeeper to ensure timely and accurate expense account entry into the financial system (Quickbooks); ensure timely payment of invoices
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Work closely with the bookkeeper to ensure the timely and accurate entry of income to the financial system (Quickbooks) based upon the financial chart of accounts
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Serve as primary contact for vendors and customers engaged in business transactions
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Data Entry (25%)
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Accurately maintain the donor records in the CFC donor database (currently Bloomerang); responsible for all data entry into the database
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Ensure the timely and accurate update of donor/income records into Quickbooks
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Administrative (15%)
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Maintain accurate and up-to-date document files across all departments
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Maintain all office supplies in a timely manner
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Skills and Abilities
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Familiarity with Quickbooks and standard financial terms and procedures (Chart of Accounts, Classes, Accounts, etc.)
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Proficiency in Microsoft Office, especially demonstrable knowledge of Excel formatting, formulas, and functions
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Familiarity with Microsoft 365 operating environment
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Demonstrable knowledge of IT applications and systems, both hardware and software
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Strong organizational and interpersonal skills
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Strong communication skills, both written and verbal
To apply, please e-mail a cover letter and resume to Amie Collins at amie@comfortfoodcommunity.org
Thank you for your interest!